Registration

1400.210 REGISTRATION PROCEDURE

Students must register before entering any class. The following procedures outline the registration process and other issues regarding registration.

A. NORMAL REGISTRATION

To register, a student must:

1. Complete the WVC College application for admission.
2. Determine if the placement is required through the educational planning office.
3. Participate in orientation.
4. A student may self-register via the WVC student portal or meet with an educational planning college navigator to discuss academic goals and schedule classes.
5. Pay tuition and fees.

B. REGISTRATION APPOINTMENTS

Registration now is being done via the college web site (www.wvc.edu).

The registration schedule is posted on the college web site. Priority is given to Veteran students and also on the basis of total credits earned at WVC. Currently enrolled students register first, followed by former students and then new students.

C. LATE REGISTRATION

Students may add classes to their schedule up through the tenth day of each quarter. There are no restrictions on the first and second day of the quarter. Between the third day and the fifth day, the instructor’s permission is required. You will not be able to add a class online after the second day. Between the fifth and tenth day, you will need both the instructor’s signature and that of the appropriate dean.

D. DROPPING CLASSES

Courses dropped during the first 10 days of a quarter are not included in a transcript. Courses dropped after the 10th day are recorded with a “W” on a transcript. A class may be dropped anytime during the first 30 days of instruction each quarter. Withdrawals from short courses, symposiums, workshops, etc., must be completed before the closing session to be eligible for a “W”.

E. WITHDRAWING FROM COLLEGE

Students withdrawing from college must fill out and submit a Complete Withdrawal Form to the admissions office. All signatures requested on the form must be obtained before submitting the form. The deadline for withdrawing from college is the end of the 30th day of instruction.

Students withdrawing from continuing education and seeking a refund should contact the continuing education office for more information.

F. REGISTRATION BLOCKS/HOLDS

Students may not be permitted to register or change their schedule if there is a financial or registration block on their student record. All prior college financial obligations must be paid prior to registration. 

G. AUDITING CLASSES

An audit exempts the student from examinations, but the instructor may require reasonable attendance and class participation. No college credit is received for audited courses and regular tuition charges apply. The deadlines for completing audit transactions are:

1. Changes from audit to credit are permitted only through the 10th instructional day of the quarter.
2. Changes from credit to audit are permitted until the end of the 30th day of instruction. The instructor’s written approval is required after the fifth day of instruction.

H. SPACE-AVAILABLE ADMISSION FOR SENIOR CITIZENS

To qualify for the senior citizen rate a student must:

1. Be 60 years of age or older.
2. Register after the fifth instructional day of the quarter, but before the 10th day.
3. Have instructor permission to take the course. 
4. Take no more than two classes per quarter at the space-available rate.

These classes do not qualify for transfer. Students pay a small per-class fee and registration fee and any special fee associated with the class. Contact the registration office for more information on fees.

Senior Ed-Venture classes are available at reduced rates through the continuing education office.

I. REFUNDS

A refund of tuition and fees, exclusive of the registration fee, will be made in compliance with the following procedures.

1. For classes that begin the first week of the quarter:
   
   1. 100% refund upon withdrawal on or before the fifth instructional day of the academic quarter.
   2. 50-percent refund if withdrawing on or after the fifth instructional day and on or before the 20th instructional day of the quarter (for fall, winter and spring quarters only).
   3. 50% refund if withdrawing after the fifth instructional day through the 11th instructional day of the quarter (for summer quarter only)
   4. 100% refund if classes or programs are canceled by WVC.
   5. No refund after the 20th business day of the quarter.
   6. Refunds for classes with irregular instructional starting days or concentrated scheduling will be based on the published starting date.
2. For classes that begin after the first week of the quarter:
   
   1. Refunds are calculated as above, based upon the published starting date of the class.
3. Self-support, professional development, contract classes and continuing education classes:
   
   1. 100% refund until the first day of class.
   2. No refund beginning the first class day.

J. GRADE REPORTS

Wenatchee Valley College does not provide hard copies of grades. Grades can be obtained by using the college web site (www.wvc.edu).

K. TRANSCRIPTS

An official copy of a student transcript will be released only upon written request and may be withheld if any financial obligations to the college have not been met. Unofficial transcripts may be obtained through the “Student Records” link on the college web site: www.wvc.edu.

GED transcripts are available through the GED website at www.ged.com.

Approved by the president’s cabinet: 8/23/05, 8/19/25
Last reviewed: 8/19/25
Procedure contact: Student Services

Related policies and procedures
400.210 Registration Policy